Joint Technical Secretariat

According to Article 139(4) of the IPA Implementing Regulation, the Operating Structures shall set up a Joint Technical Secretariat (JTS) to assist the JMC and the Operating Structures in carrying out their responsibilities. Job descriptions of the JTS members, as well as detailed Rules of Procedures for JTS will be developed conjunctly by the OSs.

The JTS is jointly managed by both OSs.

The location of the JTS is in Struga, Republic of Macedonia. It will have an antenna in Elbasan, Albania.

The Joint Technical Secretariat is the administrative body of the programme responsible for its the day-to-day management and for administrative its arrangements. The costs of the Joint Technical Secretariat and its antenna are co-financed under the programme’s Technical Assistance budget provided they relate to tasks eligible for co-financing according to EU rules.

The JTS consists of employees from both sides of the border thus providing different language skills, and specific/targeted background knowledge. The staff should be contracted by the respective Operating Structures.

Responsibilities of the JTS and its antenna:

The JTS will be responsible, inter alia, for the following tasks:

  • support the JMC and the OSs in programme implementation
  • perform secretariat function for the Operating Structures and the Joint Monitoring Committee, including the preparation and mailing of documentation for meetings and the meeting minutes (in two or more languages if required)
  • set up, regular maintenance and updating of the monitoring system (data input at programme and project level)
  • prepare and make available all documents necessary for project implementation (general information at programme level, general information at project level, guidelines, criteria, application for collecting project ideas, application pack -guidelines, criteria for project selection, eligibility, reporting forms, contracts)
  • run info-campaigns, trainings, help-lines and web-based Q&A in order to support potential applicants in the preparation of project applications;
  • It shall assist potential beneficiaries in partner research and project definition.
  • It shall assist the JMC and the Joint Steering Committee in organising selection and evaluation of project proposals and check whether all information for making a decision on project proposals are available;
  • It shall manage the Call for Proposals process, including receiving and registering project applications, carrying out the initial assessment (e.g. examination of the application documents for completeness, and meeting eligibility criteria), and preparing documentation for the evaluation process;
  • make sure that all the relevant documentation necessary for contracting is available to the EC Delegation on time
  • It shall prepare standardized forms for project application, assessment, contracting, implementation, monitoring and reporting based as much as possible  on templates and models included in the PRAG.
  • It will organise and manage an ad-hoc data base of the programme, on the basis of the information direct collected during the call for proposal process and those transferred regularly by the OSs;
  • carry out joint information and publicity activities under the guidance of the JMC and the Operating Structures, including setting up and maintaining an official programme website;
  • Prepare, conduct and report on monitoring of the projects
  • provide inputs to annual and final reports on the cross-border programme
  • It will plan its activities according to a work plan annually approved by the JMC.

This is a unique website which will require a more modern browser to work! Please upgrade today!